Aug 6, 2021 7 min read

How to write a blog post fast

How to write a blog post fast

The typical blog post is 1,269 words and takes about 4 hours to write. Not anymore.

According to Orbit Media’s annual blogging survey, the typical blog post is 1,269 words and takes about 4 hours to write. But a newbie blogger can easily spend many more hours—if not days—creating a single post. And that doesn’t account for additional time spent on image selection/creation, SEO optimization, and other aspects of publishing.

Thankfully, today’s AI-powered copy generation tools whittle down that time and make writing quality blog posts faster and more efficient than ever. In this post, we’ll teach you how to write a blog post fast. We’ll provide the steps to writing a 1,000-word blog post quickly and how to use Copy.ai’s AI-powered blog generator tools to juice up your creativity and hook your readers from the first sentence.

Keep in mind that every process—including blog writing—requires planning. Before you get started on the steps below, be sure to nail down your target reader and purpose for the post—whether that’s to sign up for a free trial or subscribe to a newsletter—and do some initial research on your topic if needed. Ready? Let’s dive in!

Outline your blog post

An architect wouldn’t start building a house without first drafting blueprints. The same goes for a brand new blog post. A good outline helps you plan what you’re going to say and in which order, so you can spend more energy during drafting focusing on how best to say it. Without this blueprint, your blog risks being disorganized at best and incoherent at worst.

Your goal should not be limited to how to write a blog post fast. You should aim to write your blog post as quickly as possible without sacrificing quality. A solid outline will make it easier for you to do exactly that when it comes time to write.

A good outline includes headers for the blog post’s sections and bulleted ideas under those headers. Don’t waste time writing out perfectly crafted sentences in the outline; use bullet points instead. This will help you avoid the “sunk cost fallacy,” which will make it harder to edit/cut/revise your writing later.

Focus on making each section about a distinct topic. Use one bullet per distinct idea. If you’re writing a data-driven blog post, this is where you can also note pieces of support to include when you move to the drafting phase.

Your outline isn’t set in stone, so don’t worry about perfection. Worry about the organization. At the outline stage, you want to check: Does this plan include everything I want to cover? Is it broken into distinct ideas that don’t overlap? Are those ideas presented in a logical order?

To speed up the outline process, try using a blog outline template or generator tool. Better yet, use one with AI capabilities. For example, Copy.ai’s Blog Outline tool can help you generate ideas for H2s and section headers within minutes and create a solid blog outline.

Start writing! (Write now, edit later)

Writing is revision. And in order to revise, you’ve got to have something down on paper—even if it’s shitty. In this step, the objective is to write a blog post fast so you can revise and polish it later.

As a rule of thumb, your draft should be around 1,000 words divided into the following blocks: introduction (100 words), body copy (800 words), and conclusion (100 words). You don’t have to hit these numbers perfectly during the rough draft; it’s just a ballpark. Keep in mind that it’s usually easier to edit down when you have too much text rather than adding more when you come up short.

It’s important to keep up the momentum when drafting. Don’t get hung up on spelling errors, awkward sentences, or exact word counts. Just write. And be sure to limit distractions. It can help to set a timer, for example, or use the Pomodoro technique to work in time blocks.


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Draft the main body

In the body of your blog, each paragraph should begin with your main point. Why? Research shows that readers don’t usually “read” complete articles or blog posts; they’re more likely to skim the headlines and beginning sentences of paragraphs. So start each paragraph with the important stuff!

Next, your main point should be followed by a few sentences that explain and support that main point. Your supporting evidence could be a statistic or data point, an explanation, or an expert quote.

Tip: With the outline you created earlier, use Copy.ai’s Bullet Point to Paragraph tool to generate text from each of your main points. From a single input/bullet point, you’ll get dozens of text outputs to pick from and build into a solid paragraph.

Draft the conclusion

Just because you’re learning how to write a blog post fast doesn’t mean you should leave out any important bits in the name of speed—like a conclusion. Your conclusion is more than a summary/recap of what came before. Leave your readers with a takeaway and something to think about or somewhere to go next.

The concluding paragraph is also where you insert an end-of-content CTA: a call to action that appears at the end of your article and encourages your reader to take some sort of action. Readers who get to this point in your post—i.e., the end—are more engaged and more likely to convert. So make the most of this opportunity with your CTA copy.

CTAs can come in a wide variety. Check out some examples of CTAs you might use. Or try using Copy.ai’s Blog Conclusion tool, which will generate different variations on conclusions for your piece within seconds.

Draft the intro

While many writers are tempted to begin with the introduction, we suggest writing it after the main body and the conclusion. Why? Sometimes it’s hard to know how to begin a post until you have an idea of everything that’s going to fall inside.

Your introduction is important. It needs to state your main idea (i.e. thesis), and preview what’s to come. Your intro also needs to hook your audience from the very first sentence. To supercharge your intro writing chops, try using Copy.ai’s Blog Intro tool to quickly generate an array of catchy phrases and sentences for your introduction.

Craft a killer headline

According to Copyblogger, 8 out of 10 people will read a headline before clicking a post, while only 2 out of 10 will actually read the entire post. Headlines are powerful. This is why you should leave them for last.

Writers often get stuck on writing the perfect title and waste valuable time on crafting it before writing—only to throw out the title later when the blog post ends up being about something else. It’s more efficient to write your headline last.

Tips abound on what makes a captivating headline. We like this roundup from the folks at Wordstream: 19 Headline Writing Tips for More Clickable, Shareable Blog Posts. You can use Copy.ai to implement Wordsteam’s tip #13,“ Brainstorm Lots of Different Headlines.” Our Blog Titles generator will crank out ideas for snappy, clickable headlines within seconds.

Revise: Make structural, big-picture changes

As Stephen King famously said, “To write is human, to edit is divine.” Revision is a fundamental part of the writing process—and a critical part of learning how to write a blog post fast. Revision is when you take your rough draft as a whole (warts and all) and distill it into a cogent, compelling, and succinct piece. In other words, something your audience wants to read.

One of the best revision techniques is called reverse outlining. With reverse outlining, you take your completed blog post and, in comments or in the margins, write what each paragraph is about in just a few words (one sentence maximum). If you struggle to boil down a paragraph to a sentence, it might have too many ideas that need to be broken into multiple paragraphs (or saved for a separate post). Conversely, if multiple paragraphs have the same basic point, it’s a sign that you’re repeating yourself too much.

Keep in mind that this process isn’t about correcting a few spelling mistakes or deleting redundant sentences. Revision literally means to “see again.” When you revise, you examine your piece of writing from a fresh, critical perspective—not just any perspective, but the perspective of your reader. To revise effectively, you need to have empathy for the reader. For example, try to understand what they want to get out of a piece, look for anything that would be annoying, confusing, or get in their way, and revise with them in mind.


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Edit: Get down to the nitty-gritty (sentence) level

Revising and editing are often thought to be interchangeable, but they’re not. Editing involves proofreading your writing on a line-by-line basis and checking spelling, grammar, punctuation, and sentence structure to ensure that your piece is polished and ready for publication.

To speed up the process, use a free proofreading tool like Grammarly, GrammarCheck, or Ginger. Or punch up your prose with Copy.ai’s editing tools, including Sentence Rewriter, Verb Booster, and Change Tone.

If you’re writing your post to rank for a keyword, this is also a good time to use Copy.ai’s Rewrite with Keywords tool to enhance SEO.

Bonus tip: Read your work aloud! It’s one of the quickest ways to identify sentences or phrases that are clunky, awkward, and in need of editing.

Writing faster blog posts gives you time for more important things

When you learn how to write a blog post fast, you free up your time for more important things like running your business, cultivating new customers, or promoting your brand. Use our AI-powered copywriting tools to quickly generate website descriptions, social media posts, product descriptions, and so much more. Get started today for free!

Blake Emal
Blake Emal
CMO @ Copy.ai
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